Guidelines for Civil Service Employees
conflict of interest occurs when an employee is in a position to
advance his or her own interests or those of a third party to the
University’s detriment. There is an official policy, the University of Illinois Policy on Conflicts of Commitment and Interest (COCI) that
governs the propriety and advisability of any non-University activities
of academic staff members (academic professionals, postdoctoral
associates, and faculty).
What about Civil
Service employees? There are over 10,000 employees at the University
that fall into the Civil Service employee group. These staff members
are not covered by the official COCI policy, but they are not exempt
from disclosing potential conflicts.
policy requires employees to disclose activities that may present a
potential conflict with their University roles and responsibilities.
This is outlined in Rule 16.01 of the Policy and Rules for Civil Service
Staff. The policy makes every effort to balance the integrity and
interests of staff with that of the University.
you are a Civil Service employee and you have an income producing
activity outside of your position at the University, or if you have a
relationship with an entity that conducts business with the University,
it is a good idea to disclose these commitments. Although there is no
formal annual disclosure process for civil service employees, the
University encourages transparency so potential conflicts can be managed
appropriately. A form is available to make disclosure quick and easy.
the University encourages active participation in external activities
that enhance professional skills or constitute public service, but it is
important to be aware of the problems that can arise from external jobs
and business relationships.
If you choose to disclose:
Complete form and submit it to your Supervisor for review and approval.
I am a part-time University employee. Should I disclose?
Even part-time employees may have outside activities or commitments
that are in conflict or appear to be in conflict with their University
I do not have a conflict, but a family member does. Should I disclose?
For purpose of this rule, “family” includes an individual’s spouse,
ancestors, and descendants, all descendants of the individual’s
grandparents, and the spouse of any of the foregoing.
I have a part-time job, but I only work in the evening or on weekends. Should I disclose?
Reporting of all non-university activities is encouraged even if
activities occur during the evening, weekends, or holidays.
Who should I talk to if I have questions?
supervisor, unit head, and the staff human resources offices are
available to discuss and advise you on conflict of interest questions
and issues. Supervisors are encouraged to contact the appropriate Human
Resources office with with questions.
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UNIVERSITY OF ILLINOIS AT SPRINGFIELD
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Phone: (217) 206-6652