Access Rights Management

Access Rights Management (ARM) is being designed to create an easy to use, access management system that efficiently facilitates requests, approvals, provisioning, certifications, and governance related to the University of Illinois System.

Goal

The goal of the Access Rights Management (ARM) project is to design, implement, and launch a modern access management system that replaces outdated, homegrown tools and processes. This initiative aims to enhance the user experience, streamline operations, and improve overall efficiency across the organization.

Unit Security Contacts (USCs) play a vital role in managing and maintaining access to administrative tools within their departments. The current access management process involves legacy applications that have outgrown their effectiveness making it challenging for USCs to determine appropriate access levels and submit accurate requests.

Many access management tasks today rely heavily on manual processes and lack automation and user-friendly features. These limitations make it difficult to efficiently manage access, often resulting in delays and errors. These challenges underscore the need for a more streamlined, centralized, and intuitive solution that supports both accuracy and ease of use.

Benefits

Streamlined Access Request Process

Provide USCs with detailed account information, an overall view of provisioned account access, and a structured selection of profiles to facilitate access changes in a trackable interface.

Integrated and Automated Workflows

Streamline the management of access prerequisites, such as required training, and enable in-system authorization workflow, which eliminates the need for email-based approvals. Integrate with source systems wherever possible facilitating systematic provisioning and de-provisioning of access.

Security and Governance

Ensure compliance with Segregation of Duties (SOD) requirements and implement a formal governance structure for best practices and application changes.

Operational Efficiency and Support

Combine DS USC and AITS security applications into a unified tool, streamline the certification process, and provide formal USC training.

Time and Productivity Gains

Reduce the time and effort spent by Unit Security Contacts (USCs), authorizers, and access management personnel on handling access requests and certifications. Accelerate the completion of account access changes.