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Approved Examples of Permanent Cookie Disclosure Statements

Before a permanent cookie or other invasive tracking program can be used on a University of Illinois web site, then, as is required by the University’s Web Privacy Notice [https://www.vpaa.uillinois.edu/resources/web_privacy ], the following actions must be taken by the person(s) responsible for that University site:

1. determine that the use of permanent cookies by the person(s) responsible for that site adds value to the user otherwise not available;  
2. determine that the permanent cookie is not used to monitor and track web site viewing habits unless all types of information collected by the person(s) responsible for that site and the use of that information by the person(s) responsible for that site add user value and are disclosed through a comprehensive online privacy statement; and
3. place on that web site an Approved Permanent Cookie Disclosure Statement or link to such a statement including a link to the University’s Web Privacy Notice.

The University interprets a permanent cookie as a cookie that remains on the hard drive after the browser application has been closed.

The approved disclosure statements below are provided as samples that departments may use when disclosing information about permanent cookies or other invasive tracking programs.

Permanent Cookie Disclosure Statements other than the following require the approval of your campus’ CIO.

Example 1: The use of permanent cookies when filling out forms
e.g., admissions applications, job applications

Approved Permanent Cookie Disclosure Statement:

A permanent cookie is being created at this site as you complete the form below. Cookies are small pieces of data stored by a web browser on a user’s computer. The value of creating a permanent cookie is that the cookie allows you to partially complete a form and return to finish it later. There is no other use of the cookie beyond this.

For additional information, see the University of Illinois Web Privacy Notice at https://www.vpaa.uillinois.edu/resources/web_privacy including its section on “Cookies and Login Security”.

If you have additional questions about this site, please contact [unit’s e-mail address] or contact the Chief Information Officer’s (“CIO’s”) office on your campus.”  

Example 2: The use of permanent cookies when selling products
e.g., tickets, books

Approved Permanent Cookie Disclosure Statement:

A permanent cookie is being created at this site as you complete the form below. Cookies are small pieces of data stored by a web browser on a user’s computer. The value of creating a permanent cookie is that the cookie tracks your previous purchases and allows us to fill out your order information with our stored data, freeing you from typing in the information again and speeding up the process. This cookie also allows us to provide you with other related items that you may be interested in purchasing. There is no other use of the cookie beyond this.

For additional information, see the University of Illinois Web Privacy Notice [ https://www.vpaa.uillinois.edu/resources/web_privacy ] including its section on “Cookies and Login Security” as well as the Permanent Cookies Home Page [ https://www.vpaa.uillinois.edu/resources/cookies ].  

If you have additional questions about this site, please contact [unit’s e-mail address] or contact the Chief Information Officer’s (“CIO’s”) office on your campus.”

Example 3: The use of permanent cookies when using a third-party application from our pages to order items
e.g., Web store e-academy

Approved Permanent Cookie Disclosure Statement:

A permanent cookie is being created at this site as you complete the form below. Cookies are small pieces of data stored by a web browser on a user’s computer. A third party application embedded within our Web page requires a permanent cookie. The value of creating a permanent cookie is that the cookie tracks your previous purchases and allows us to fill out your order information with our stored data, freeing you from typing in the information again and speeding up the process. This cookie also allows us to provide you with other related items that you may be interested in purchasing. There is no other use of the cookie beyond this.

For additional information, see the University of Illinois Web Privacy Notice [ https://www.vpaa.uillinois.edu/resources/web_privacy ] including its section on “Cookies and Login Security” as well as the Permanent Cookies Home Page [ https://www.vpaa.uillinois.edu/resources/cookies ].  

If you have additional questions about this site, please contact [unit’s e-mail address] or contact the Chief Information Officer’s (“CIO’s”) office on your campus.”

Example 4: The use of permanent cookies and web beacons/pixel tags in order to personalize University display advertising and promotional material containing information about the University and its people and programs to users of University of Illinois at Urbana-Champaign Internet sites.

Approved Permeant Cookie Disclosure Statement:

Overview
Please be aware that this site utilizes tracking technologies through the use of permanent cookies and web beacons/pixel tags.  See below to learn more about what is being tracked, how it benefits you, and how to opt-out.

Use of Cookies
A permanent cookie is being created at this site as you view web pages. Cookies are small pieces of data stored by a web browser on a user’s computer. A third party application embedded within our Web page requires a permanent cookie. The value of creating a permanent cookie is to allow us to know what types of information users are interested in while viewing content at the [unit’s name].  This allows us to improve how we market information for people viewing our web pages.  We can also tailor the navigation of [Unit] web sites to allow users to find information more readily.

Disable Cookies
You can set your browser not to accept cookies or to notify you when you are sent a cookie, giving you the opportunity to decide whether or not to accept it.

Use of Web Beacons/Pixel Tags
We also use "pixel tags" (also called "web beacons" or "clear gifs"), which are tiny graphic images, on our websites and in our emails. Pixel tags help us analyze our users’ online behavior and measure the effectiveness of our websites and our advertising. We work with service providers that help us track, collect, and analyze this information. Pixel tags on our sites may be used to collect information about your visit, including the pages you view, the features you use, the links you click, and other actions you take in connection with the sites. This information may include your computer's Internet protocol (IP) address, your browser type, your operating system, date and time information, and other technical information about your computer. We may also track certain information about the identity of the website you visited immediately before coming to our site. We do not otherwise track any information about your use of other websites.

Extent of Use
We may combine the information we collect through cookies and pixel tags with other information we have collected from and about you. This information may be used to your benefit in ways not otherwise available by improving our websites, personalizing your online experience, and tailoring our communications with you, as well as to determine the effectiveness of our advertising and promotional materials, and for other internal business purposes. There are no other uses of the information collected by the [unit’s name] through such cookies and pixel tags beyond this.

Opt-Out Process
To opt out of targeted online [unit’s name] advertising and promotional materials that utilize our permanent cookies and web beacons/pixel tags, please click here. Please note that following this opt out process only applies to the computer or electronic device you are currently using. If you use another device or delete your web browser's cookies you will need to follow the opt out process again.

Additional Information
For additional information, see the University of Illinois Web Privacy Notice [https://www.vpaa.uillinois.edu/resources/web_privacy] including its sections on “Cookies and Login Security,” “Personalized University Advertising and Promotional Materials at the Urbana-Champaign Campus Via Permanent Cookies and Web Beacons/Pixel Tags,” and “Transactional Versus Permanent Cookies” as well as the Permanent Cookies Home Page [ https://www.vpaa.uillinois.edu/resources/cookies ]. 

If you have additional questions about this site, please contact the [unit’s e-mail address] or contact the Chief Information Officer’s (“CIO’s”) office on your campus.